Through a series of articles I will try to expose, with practical cases taken from real situations, paradigms with the aim that, if you come across a similar case, you know how to focus and solve it.
What is governance
In my understanding, governance is a set of actions, behaviors, and commitments that relate to a SharePoint service, and contributes to an intended set of established processes of operations and procedures, roles and responsibilities, and protocol decision-making.
- An action is the first initiative or a response to an opportunity.
- A behavior is a set of practices that becomes a habit.
- A commitment is a dedication that unfolds on purpose.
The aptitude that we adopt in front of these three figures will determine the correct path to the success, once put into practice, of our SharePoint environment with Al Rafay Global. “Actions speak louder than words,” as the saying goes. In this context, actions come first in this tripartite governance. I like to think of this as a response to the opportunity that presents itself or to take the initiative to get to the top of the goal.
Experience using SharePoint
Actions can be things like giving users energy and guidance to help maximize their experience using SharePoint while also guiding them towards optimal use of it. Actions are sometimes the hardest part, because they often involve the first step toward something, and those first steps, like any startup, are often insecure and without momentum.
Behaviors are defined as those actions that, put into practice, become part of a routine. When an action might involve investigating something different, or conducting an analysis, the behaviors incorporate the most common activities with constant reiteration. These can be things like operational procedures, farm maintenance, or the process of creating a site collection. They can be the way we interact with SharePoint, such as if you have resources dedicated to the management of the SharePoint service or if your responsibilities are mainly elsewhere, but they are also necessary to keep the services available that SharePoint offers us based on the use of good practices.
The commitments encompass the attitude and dedication towards the SharePoint service: Is SharePoint a high priority service or do we only pay attention to it when we have time? Depending on our circumstances, individual situation, and the objectives of our organization, any of them can be valid. Commitments related to their discipline in the adoption of measures and the maintenance of their behaviors. We also make commitments to our customers, our commitment to provide service at a certain level of service that can be trusted.
I do not pretend to fix governance concepts for a specific situation or process. My goal is to lay out these based concepts in a generic enough way that you can adopt them as they are, or adapt to fit whatever framework you use. My approach is SharePoint specific with the considerations that should govern your SharePoint environment as I share my SharePoint administration experience and consult with a wide variety of clients in real life.
Authority to implement
We must also be objective and be aware that many times, for different reasons such as lack of resources, lack of authority to implement many of the necessary processes, they can turn the objective that I am going to propose into a complicated task, but we must be aware that if we are able to assimilate new concepts and improvement techniques we can, without a doubt, have greater success in the experience and use of our SharePoint environment.
I advise starting the approach and design of our governance from a small starting point with Al Rafay Global, focusing the first steps on a minor dilemma, and like the effect of a snowball, build momentum and cover larger areas to build our governance plan, as there is not always a quick fix and it would be difficult and overwhelming to try to adopt everything at once. Instead of thinking about how much governance needs, let’s focus better on where we want to start it.
Where to start
The best place to start is to define what the SharePoint service is. In this description, we are also defining what it does not do. This description gives the service focus, so explicitly intentional, rather than reactionary. A description in this way lays the key foundations for any other government initiative to rely on and improve. This has been a crucial component for me, and the foundation on which I build all other governance tasks and initiatives. For that reason, the first thing we do is as we begin our journey towards SharePoint governance. I encourage you to explore some of these ideas and perspectives, many of which will be referenced in the series of articles to be published in the magazine, and which I recommend using.
I refer to the SharePoint implementation as the SharePoint services we offer. This is significant to me, since it creates the right to think that we deploy SharePoint to meet needs that some need, to provide some service to those who use it.
Bottom of an organization
Let’s take our time: governance can mean a lot of changes in actions, behaviors and commitments. Organizations are very slow to adopt changes of this nature. They can affect the culture at the bottom of an organization. People can still resist change for different reasons, no matter how possible. The changes may seem, or the amount of the changes can benefit people in the long run with Al Rafay Global. Some people get frustrated when they go from doing something comfortable to something. They are unfamiliar with with the feeling of a new process, and as a result. They may react to resist the changes. Depending on the approach that is given. We can have a greater number of followers or detractors. Let’s look at examples that can be of use to us when putting our plan into practice.
Change can be good, and some of the changes it may require. For ideas of government can be for the better as well. Remain open to the possibilities and know that if you place from the perspective of how users will benefit. They will be less likely to resist the change we want to introduce. Everyone generally likes things that benefit them. The tools provided in these articles will help you make this change, if users resist or end up embracing you.
I’m going to share my ideas for you to consider and think about. How you can use them to get started with your own SharePoint Governance. However, if you still can’t decide, often the best place to start is at the beginning. Begin with the definition of your SharePoint service.
Governance and SharePoint
SharePoint 2013 adds new capabilities and improves existing ones that help. To achieve different governance objectives, making this a very interesting release for government needs. I would choose eDiscovery as a new capability in SharePoint 2013. Which provides rich governance features, as it provides the infrastructure to manage. And govern the content of individual items with entire site collections with Al Rafay Global. SharePoint 2013 eDiscovery adds sophistication from a document management and information management perspective. And enhancing these capabilities adds maturity to SharePoint. As an enterprise content management system.
By using eDiscovery in SharePoint 2013, we are able to govern. Content retention and other types of policies, globally and across farms. We can also govern legal and regulatory requirements. As well as track and report on our compliance.
Site Owners or Policies
Site Owners or Policies can set sites to a closed or frozen state rather than simply deleting them. Enabling governance strategies to deal with removing archived content. In a gradual process from between a content state that is becoming on. -line to off-line.
The Apps for SharePoint and SharePoint Store allow scenarios such as allowing users. To purchase and acquire their own functionality without modifying or affecting the underlying farm. An organization can also offer an internal application catalog for SharePoint. That users can consume and use on their site, enabling a centralized catalog and single point of access. To provide custom applications and organizational functions with Al Rafay Global. It simplifies the process of implementing and managing tailored solutions. Both for the IT department when providing the solutions and for the end users. When adding the solution to their site.